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Job Description: Secretary
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POSITION DESCRIPTION: SECRETARY

SMA Newletter

The major function of the Secretary is to serve as editor and publisher of the Society for Marketing Advances Newsletters, which are distributed twice yearly. The Spring Newsletter should be distributed to all Society members at least eight weeks before the Call for Papers Deadline. The Fall Newsletter should be distributed at least eight weeks before the conference registration early-bird deadline.  In order to save printing and postage expenses, the newsletter is normally distributed by posting the issue on the organization’s web site, then e-mailing current members with the web link. Members then can download, view and print the newsletter from the convenience of their office. In special circumstances, copies of the newsletter, or portions thereof, may be printed and sent to prospective members as a promotional piece.

Meetings

The Secretary is responsible for taking minutes all Executive Committee meetings, including teleconferences, and at the annual business meeting. The minutes of the Executive Committee meetings should be prepared and distributed in a timely fashion to all members of the Executive Committee following the meeting. Minutes of the annual business meeting should be handed out at that annual business meeting of the following year. 

Annual Conference

The Secretary is expected to attend all events during the annual conference and to document conference activities via photographs and written documentation.

Term of Service 

  • Term of Service begins on the close of business, Board of Executive meeting at the Annual Conference,
  • Candidates are nominated by the Nominating Committee and elected by the membership,
  • The Secretary serves a 2-year term, transitioning in even years, and
  • The Secretary is a voting member of the Executive Committee.

 

 

 

Last Updated 03/26/15

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